Online Notary Public

After confirmation of your appointment, you will need to send your document to us in pdf format so that we can upload it on the SignIX platform.

We will then prepare your document for electronic signatures as well as send you a Zoom link, that you will click on your scheduled appointment time to have your documents notarized. 

You will receive an email with your invoice prior to your scheduled meeting, payment is required prior to your meeting as your documents will be sent to you as soon as the scheduled notarization is complete. We accept all major credit cards, as well as bank transfers. You can submit your payment through a button on your invoice. 

During your scheduled appointment time, you will then receive a link to verify your identification via email. Follow the link to upload the images of your state ID and answer security questions.

Once your identity is verified, you will then go to the email that was sent to you with your Zoom link to meet your notary via webcam and electronically sign your document.

The entire session will be recorded and saved as you and the notary public sign together.

When your session is complete, you will instantly receive an e-mail containing the notarized document set. 

The whole process is completed in minutes. In accordance with governing law, all video calls are recorded so that any legally authorized party may view and verify your electronic notarization.

Knowledge-Based Authentication (KSA) is used for identification confirmation. This is a state requirement because the notary cannot hold, bend, and inspect a physical copy of the signer’s identification. You have probably encountered KSA before. KSA requires that five security questions can be generated based on history found using social security number, credit report, and state-issued ID.

For example, you may be asked past addresses or the amount of your car payment. A minimum of five questions must be generated. Generally, five years of credit history are required to meet this threshold. If your credit reports are frozen or locked for any reason, KSA will not function. Four out of five questions must be answered correctly within two minutes. Two attempts can be made within 24 hours.

For KSA to work, you must:
-be a U.S. Citizen
-have a social security number
-have a U.S. mobile phone number
-have an e-mail that is NOT a Yahoo or Hotmail address
-hold a driver’s license or other state-issued ID (Passport will NOT work)
PHOTO ID

You must take a photo of your ID during the process. It must be straight on, not an angle. No flash, in good lighting, and the photo must be clear.

Our online notarization appointment can move forward! You will receive a link in your e-mail to follow at your appointment time to connect us via Zoom. During your session, we will each turn on our microphones and webcams to see and speak with each other over the signing platform. The notary will ask to view your ID, ask you to state your name, and ask you a few questions to determine that you are able and willing to sign your document.

Your online notary will then apply her digital certificate signature and electronic stamp to complete your notarization. The webcam connection ends immediately once the notarization is complete. You instantly receive an e-mail with the completed document if payment has been submitted.

Zoom is required for the video conference. you will have the option to download the software with your confirmation link. Make sure you have a webcam, microphone, and the latest operating system updated on your computer. Run Chrome, Safari, or Firefox.  The web browser Chrome works best.

It is not recommended. A computer or laptop will probably save you time and provide a smoother experience. The speed and reliability of your connection really matters.

Audio and video is uploading and downloading as you review and sign documents. That’s a lot of data! Receiving a simple text could be the tipping point that disrupts your transmission over the signing platform. Then the signing platform will drop everyone and you will have to start all over.

That said, several customers have successfully signed using only a smartphone. The best results were with Chrome as the default browser on the phone.

If multiple people are signing remotely, you must have a separate e-mail and device for each signer. Couples, including married couples, cannot share a webcam nor microphone.

Each signer must have an individual computer or device, working audio, a microphone, and webcam. The browser on your device is important. Chrome, Firefox, and Safari will work. Linux, Internet Explorer, or Opera will not work. Chrome works best!

If your webcam is “attached” to another program, like Zoom or Facebook Messenger, you will need to “release” it in your settings so the signing platform can access the webcam to use during our session.

Internet speeds must be 3 Mbps and reliable. A cell phone receiving e-mails and texts during the signing session will likely drop as the connection is not steady/reliable. A computer or laptop will offer the smoothest experience as you sign.

Yes, it is.

In 2011, with the passage of House Bill 2318/Senate Bill 827, Virginia became the first state to authorize its notaries to notarize documents remotely via live audio-video technology. Since then, numerous states have passed laws authorizing their notaries to perform online notarizations, and over 20 states are considering doing so in 2019. These online notarizations are accepted across the country due to a long-standing body of laws in each state that specifically provide for recognition and acceptance of out-of-state notarizations. In addition to laws in each state recognizing and accepting common out-of-state notarizations, the Full Faith and Credit Clause of the US Constitution may provide an additional basis for states to accept out of state notarizations. 

Documents notarized on the SignIX platform are electronically signed by the signer(s) and our notary. Certain states and public agencies have specific additional requirements and limitations for accepting electronically-signed documents and out-of-state notarizations, and not all documents may be electronically-signed.

You should contact the agency that will receive your e-signed and e-notarized document to ensure your document will be acceptable for its intended use. 

We’d like to help with general information wherever we can, so let us know of any questions at info@blue-waterconsulting.com.

Just about every document which needs to be notarized in the paper world can be electronically notarized online on the SignIX platform. There are a few exceptions, so see below.  

In an online notarization, both you and the notary electronically sign the notarized document. Per federal and state laws such as the ESIGN Act and the Uniform Electronic Transactions Act (UETA), when both sides agree to perform their transaction electronically, electronic signatures are just as valid as handwritten signatures for virtually all documents. But, certain documents are excluded – see below. Also, some states, public agencies and court systems impose additional requirements and limitations for accepting electronically-signed documents, so it’s always important to check with your intended recipient to confirm their specific requirements for accepting electronically signed and notarized documents.

We currently do not notarize:

• Wills and codicils

• Trusts and any amendments to Trusts

• Motor vehicle title transfer documents and odometer disclosure statements

• I-9 Forms

• Certified true copies of birth, marriage, or death certificates, or court-issued documents

No, you will not be charged for the service if we can not complete the notarization.